SEWP VI ORDERING GUIDE
Getting Started
Visit www.sewp.nasa.gov and register for an account. With a SEWP account you can request quotes, view responses, create orders, and more. (Need to make website a link and update to SEWP VI registration portal)
Ordering Process
All Delivery Orders must be sent to the SEWP Program Office (PMO). Once received from the customer, SEWP will process your order and assign a SEWP Control Number (SCN). The SEWP Bowl will then send the order to the Contract Holder for processing.
The internal ordering process of each Agency varies. The process and accompanying forms for Purchase Requests (PR) and Delivery Orders (DO) that are issued against a SEWP contract is defined by the issuing Agency, not the NASA SEWP Program Management Office (PMO). The typical process is for an end-user to determine a requirement and generate a Purchase Request (PR).
The PR along with any necessary funding information is sent to that Agency’s procurement office which results in the issuance of a DO. Any valid Federal Agency DO form, and the associated Delivery Order number may be used. The NASA SEWP Program Management Office (PMO) does not issue DOs – these must be issued through the issuing Agency’s procurement office. The SEWP Program Management Office (PMO) reviews, processes and tracks issued DOs and forwards them to the Contract Holder(s).
Some Agencies have special requirements for issuing IT Delivery Orders. It is the Issuing Agency’s Contracting Officers’ (COs/KOs) responsibility to be aware of any Agency-specific policies regarding issuing orders via an existing contract vehicle and Government-Wide Acquisition Contracts. There are no requirements under the SEWP Contracts for issuing Agencies to use other intermediary procurement offices, except as directed through their own internal policies.
If modifications are made to any order, these modifications must also route through the SEWP Program Management Office (PMO).
Delivery orders are required to contain the following information for processing. If the below information does not appear on the delivery order, the order may not be processed or processing may be delayed.
- Delivery Order Number (any valid Government DO is allowed)
- Quote from a SEWP Contract Holder verifying the viability of the order
- Date Delivery Order Issued
- SEWP Contract Number
- SEWP Contract Holder’s mailing address and phone number
- Issuing Office: Agency Name and Mailing Address
- Ship to Office: Agency Name and Mailing Address
- Total dollar amount of order
- Contracting Officer’s Signature
- Contracting Officer’s Phone Number
- Date Delivery Order Signed
- Line Items/Pricing
En-Net SEWP VI Contract Info
General SEWP Order Flow:
End User Or Contracting Officer
- Determines best value through market research.
- Creates Delivery Order citing NASA SEWP Contract # and Prime Contract Holder.
- Sends order to NASA SEWP BOWL.
- Obtain ITARs or note exception to ITARs requirement.
NASA SEWP PMO
- Verified Order.
- Forwards valid Orders to the appropriate Contract Holder.
SEWP Contract Holder
- Processes Order.
- Delivers equipment and services.
- Invoices Agency or Contractor.